Keeping Minutes

...minutes should contain mainly a record of what was done at the meeting, not what was said by the members. Robert's Rules of Order
Minutes are the official and historical record of actions taken by the assembly. Only the action as proposed and disposed is recorded in the minutes; none of the debate is included unless the minutes are published. Minutes should contain the following: Information taken from Fundamentals of Parliamentary Law and Procedure: The Rules of Procedure for Deliberative Assemblies, American Institute of Parliamentarians. Kendall/Hunt Publishing

Order of Business

1.  The meeting is called to order
2.  The secretary calls the roll
3.  The secretary reads or distributes the minutes
4.  The minutes are read, corrected, and approved
5.  Reports of boards and standing or special committees
6.  Announcements
7.  Unfinished or old business
8.  New business
9.  Adjournment

Developing an Agenda

 

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